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outdoor event

How to Plan the Perfect Outdoor Event

With winter finally out of the way and the (slightly!) improved conditions of spring rolling in, all eyes are on the forthcoming festival season as companies, brands and organisations plan everything from film festivals to conferences in Britain’s astonishing outdoor spaces. After all, there’s no setting quite like that of the great outdoors.

Outdoor events can be casual or formal, held in grounds, parks, unspoilt wilderness or even on beaches, but there’s no doubting that when it comes to actually planning and building that outdoor event, things get pretty challenging.

That’s where we come in. We work from concept to completion in both indoor and outdoor events to create amazing, unforgettable experiences. From exhibition trailer hire to trussing, staging and audio design, we offer a complete service.

If you’re planning on launching an outdoor event though, what do you need to know? Let’s take a look at some aspects you’ll need to keep in mind:

Logistics

Logistical planning is utterly crucial to the success of your outdoor event and should take priority before anything else. In particular, there are a number of challenges that outdoor staging creates which must be addressed.

For example, many outdoor spaces will require special protection for their land from footfall and heavy equipment. Indeed, any structure which can theoretically become a sail in high winds must be rated at a certain wind speed and the environment must be monitored, alongside noise levels to ensure they don’t exceed regulations.

On top of this, you’ll need permission from the local council, landholders and environmental agencies.

Weatherproofing

The winter might be gone, but we all know that the weather can remain unpredictable throughout the year. Whether you’re in Spain or Stoke, staging an event outdoors means making plans for every weather condition. In particular, you’re going to need to consider the impact of rain and wind.

Needless to say, water has a pretty profound effect on electronics and high winds can cause serious trouble when it comes to keeping structures upright. It’s why our experts supply exclusively waterproof electronics for outdoor events and carefully consider the impact of wind on rigging.

Inclement weather doesn’t have to limit the experience you create though because, with professionals behind you, you can still operate large LED displays, concert-style PA systems and full lighting rigs.

Design and Layout

The design and layout of your outdoor event are crucial as it dictates not only the visual experience but the practicalities of navigation and stage setting. It’s of the utmost importance that you carefully consider the practicalities of each design decision, asking yourself “what if” whenever you introduce a new element to the design.

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